Volunteering Opportunities

If you see an opening that interests you, please fill in our volunteering form – there’s a section where you can apply for a specific position. If you have already filled out the form and wish to apply for a specific position, you can email us at volunteers@discon3.org. If you don’t see anything that suits you, please fill in our volunteering form and let us know what kind of position you are interested in.

PositionDivisionTasks and responsibilitiesExperience and skillsTime commitment
Treasury StaffChairsThe at-con treasury staff will be responsible for managing the flow of money during the convention. Tasks will include taking in and dispersing cash as needed, including working with the art show, registration, and site selection, and maintaining at-con books. Not everyone will do all tasks. The time commitment can vary from a few hours each day on up. There will be morning, mid-day, and evening shifts, so the time commitment is flexible. Attention to detail is critical. Experience with spreadsheets (Excel and/or Google Sheets) is very helpful. Prior experience working at-con treasury is desired.Pre-con commitment will be minor, just organizational meetings. At con, from 2-3 hrs per day on up.
Information Booth StaffMember and Staff ServicesInfo Booth needs friendly people to help staff the booth during the day. While helpful to be an experienced Worldcon-goer or a Washington-area-familiar
fan, we can work with anyone with a few hours to spare.
Let us know if you've worked a convention or Worldcon Information Booth before, if you've been to Worldcons before and/or if you are knowledgeable about Washington, DC.At-con - 2 hours minimum per day to as many hours as you want.
QuartermasterMember and Staff ServicesIn charge of receiving in general supplies, organizing so they are readily identifiable in a centrally located “stockroom” for distribution to various food functions (i.e., con suite, staff den, green room, teen lounge). Ensure that food is delivered to each food function in a timely fashion. Maintaining track of inventory, so that overbuying does not occur and there is nothing excessive left over. Also to make sure that all food functions get what they need in a timely manner. Certain supplies will be allocated only to staff den (for example); those supplies may be delivered directly to location.Organization, attention to detail, ability to deal with changing situations on a last minute basis, ability to deal with all preferences (for example, willing to serve meat even if personally vegan)Minimal pre-con work; emails, online and/or in-person meetings. Move-in and at-con will need coverage during most hours hospitality is running; hours to be determined.
BuyerMember and Staff ServicesCentralized purchasing for Hospitality - Will acquire supplies (mostly consumables) for hospitality and deliver to Quartermaster or directly to assigned location if needed (eg, staff den). If delivering directly, notifying Quartermaster of supplies delivered. The Buyer will have to shop in a variety of stores and keep track of receipts. Ability to drive a van or 26 ft truck is a plus, but not required. Ability to work with various departments within Hospitality to determine supplies needed and understand the purchasing and serving philosophy being used by Hospitality.

Ability to go out and shop in a variety of stores, including but not limited to all warehouse clubs (including Costco, Sam's Club, and BJ's - corporate memberships will be provided by convention), grocery stores, specialty shops, etc. Understanding of what substitutions are acceptable and when substitutions should not be made, and making judgment calls when necessary. Ability to see opportunities for items that are not on the list to purchase, and take advantage of appropriately and within budget.

Ability to keep track of, and turn in, all receipts (you are not expected to put out any of your own money - convention will provide).

Ability to drive anything from cargo van to 24 or 26 foot truck (CDL not needed) is a plus, but not required.
Minimal pre-con work, mostly emails, online and/or in person meetings. More time will be needed at Move-in and start of con, tapering down towards end of convention. Move-out may require returning and/or donating any left over consumables. Post-con potentially up to 5-10 hours.
Move Out HelpersOperationsHelp with move-out on Sunday of Convention and ALSO Monday after the Convention. Tracking down things to move out. Loading things onto carts. Pushing carts. Loading trucks. Etc.Previous move-in/move-out experience is a plus.From a couple of hours to a couple of days
Move In HelpOperationsHelp with move-in on the Monday and Tuesday before the Convention and the first day Wednesday of the Convention. Unloading trucks, pushing carts, delivering thing to where they go. Etc.Prior move-in/move-out experience is a plusFrom a couple of hours to a couple of days
Truck DriversOperationsMust have experience with driving (and backing up) large trucks (bigger than a panel van) and feel comfortable driving a "26 foot / 26,000 pound truck", have a US driver's license, a good driving record, good eye-sight (corrected is fine), and be less than 65 years old. CDL is NOT required.Must have experience with driving (and backing up) large trucks (bigger than a panel van) and feel comfortable driving a "26 foot / 26,000 pound truck", have a US driver's license, a good driving record, good eye-sight (corrected is fine), and be less than 65 years old. CDL is NOT required.Several hours to a day at a time.
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